Admin Top Tips for Carers, by Carers

As carers, our admin load can be heavier than most. Extra emails, appointments and information to be wrangled. It's amazing what we can learn from others chatting in the cuppas and joining in discussions in the Facebook Group. We've got loads to share.

Keep it simple and offline

Lots of us still like a small simple diary we carry with us, a calendar hung on the wall and just one note book where we write everything. (Project notebooks with dividers can be helpful too). If they have an inspiring quote or an image that makes us smile, even better!

Email Inbox Overload

The sheer number of emails in our inbox can be overwhelming. There are a few ways to approach this:

Don't worry about it

Anytime we need anything we can use the search function to find the things we want


Unsubscribing from emails that are no use to us anymore can make a big difference very quickly - and reduces our time spent on deleting them!

Delete in batches or bulk

Rather than going through each email and deciding to delete can take ages. We could just search for all emails from one person and select all and then delete.

Create folders or labels

We can create folder and labels for our emails. This helps to sort them and and make sure we stay focused on the important ones.

"But how? I'm not a tech expert"

As recommended by Joe in his Digital Skills For Carers page, I hopped on to YouTube and found videos on getting your inbox under control for all different email types.

Constant Admin

Emails, texts, notifications and messages pop up constantly. Some of us have an approach to only open something if they are going to deal with it there and then. Others set aside admin time slots to focus on things or set aside time when we are offline and not dealing with anything.

Making use of the cloud

There are apps like 'Google Drive' and 'OneDrive' that give us a good chunk of free storage. This can be really helpful for saving documents, spreadsheets, photos and other files that we might want to access from a number of devices (wherever we are) or to be able to share with specific people. Every time you fill in a form and need to gather information together it can be helpful to build up a simple secure document with everything in one place.

Use your phone camera

Some of us are using the camera on our phones to take photos of those easily lost pieces of paper. Receipts, quickly scribbled notes (you know the ones on the back of an envelope that is now in the recycling). Also information that we need to remember - car registration number, car park parking location, medication list from a prescription slip.

Keep learning

Choose one thing you would like to find an easier way to do and research that. YouTube videos, teenagers and blogs can all be helpful! Check out our Digital Skills for Carers page and try one new thing today.

What are some of your tip tips in helping you manage your admin tasks more smoothly? We would love to know and learn. Do let us know by emailing us!